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Procurement Clerk

Wood Buffalo Environmental Association (WBEA)

This is a Full-time position in Fort Mcmurray, AB posted July 21, 2021.

Procurement ClerkWood Buffalo Environmental AssociationThe Wood Buffalo Environmental Association (WBEA) monitors the environment of the Regional Municipality of Wood Buffalo in north-eastern Alberta. Our environmental monitoring work is the most integrated and intensive focus on air and terrestrial monitoring in any one area, anywhere in Canada. The WBEA is committed to reporting accurate and timely high-quality data from our Ambient Air Monitoring (AAM), Terrestrial Environmental Effects Monitoring (TEEM), and Community Odour Monitoring (OMP)  Programs to ensure regional stakeholders have the information they need to make informed environmental decisions.The RoleThe WBEA is currently seeking a Procurement Clerk. The Procurement Clerk position within the WBEA is responsible for general procurement and support to the WBEA Business Services. The Procurement Clerk will be responsible for overseeing the WBEA’s purchasing and contracting processes while working with WBEA staff to determine procurement and contracting needs and delivery requirements.Position ResponsibilitiesReporting to the WBEA Controller you will be responsible to provide:Support for Purchasing:* Work with WBEA staff to determine procurement needs, quality, and delivery requirements* Proactively liaise between suppliers and staff to resolve purchasing supply issues, ensuring an accurate and timely provision of supplies* Process purchase requisitions and orders within the WBEA purchasing guidelines* Prepare purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from the WBEA’s accounting department* Prepare and maintain purchasing records, reports, and price lists* Accurately maintain the company purchasing databases to high standards* Assist in developing specifications for equipment, materials, and services to be purchased* Provide purchasing support for all WBEA travels, training, and meetings* Prepare and track equipment warranty and service history in WBEA sanctioned software* Meet with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action* Reconcile or resolve value discrepancies from purchase orders to invoices* Verify receipt of goods by comparing items received (packing slips) to items ordered* Submit received documentation to accounting for processing* Provide purchasing planning, evaluation, and control information by collecting, analyzing, and summarizing data and trends, based on price, quality, and delivery speed* Monitor and review purchasing budgets, undertaking cost/budget analysis, highlighting cost changes to supplies and equipment to assist with supplier choice* Negotiate with suppliers to obtain the best purchase price for individual products* Work in collaboration with staff to ensure items purchased are updated in the company inventory databaseSupport for Contracts:* Work with the Controller on WBEA facility contracts and maintenance* Work with internal staff to develop the scope of work for contracts* Work with internal staff to coordinate the preparation and execution of contracts* Collaborate with WBEA staff to periodically review contracts, their applicability, clauses, and effectiveness* Collaborate with the Controller for review and approval of contracts* Track contract status and activities through the company database* Ensure receipt of required contract documentation* Participate in staff meetings and training programs as required* Support administrative and accounting functions within the WBEA* Perform other duties as assigned Qualifications:* Post-Secondary Education in Business Administration or related experience in Accounting, Purchasing, or Supply Chain Management* Experience with Sage 50, Microsoft Office applications, specifically MS Excel* Strong planning, organizational, and management skills* Have 2 to 5 years’ relevant experience* A demonstrated ability to work with multiple parties and stakeholders* Excellent oral and written communication skills* An ability to maintain high levels of discretion when dealing with confidential information* Strong interpersonal skills are required* Highly developed computer, organizational, and time management skills* A valid driver’s license with a clean driving recordSchedule: Full-time, 40 hours per week at 8 hours per day from Monday to Friday. Overtime may be required periodically, depending on operational needs.Employment Status:  Full-time, permanentWork Location: Fort McMurray, AlbertaFor more information, visit: ( Instructions: Please submit a resume and cover letter that outlines why your skills, experience and personality would make you an excellent candidate for the Procurement Clerk role at the WBEA.Application Deadline:  Open until a suitable candidate is found. We offer our employees an attractive compensation package that includes a competitive salary, above market group health benefits, a group RRSP plan, a northern allowance as well as a commitment to career development.We thank all applicants for their interest. Only those selected for an interview will be contacted.